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8 Powerful Time Management Apps (To Improve Your Workflow)

Keeping pace with the manic world can be hard but it really doesn’t have to. That’s why we made this list so you can keep track of time and your tasks.

From password management to measurable workflow analyses – these apps can take your workflow from zero to one-hundred in a matter of a few hours!

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Universal Password Manager


Always forgetting passwords?


As the name suggests, Universal Password Manager is an easy to use app that allows you to store usernames, URLs, and notes in its database. The entirety of the database is encrypted and secure under one master password so you only have to remember one!

Not only is it easy to use but it also operates cross-platform allowing for easy database syncing.




After Pocket took the world by storm with wiz kid Nate Weiner at the helm, it went through some pretty hairy times. But nonetheless, Pocket remains a great app for collecting those articles, videos, and recipes you just don’t have time to read at the moment. Save and store away articles that catch your interest while you’re working for later – and go back to them at a drop of a hat.




For music lovers and aspiring non-procrastinators.

If you’re someone who finds themselves easily distracted Follow@Will can be just the app that you need. Designed by two veteran producers, this app makes you take a short quiz during the on-boarding process. The results to this quiz determine which of the 50+ tunes they’ve created will sharpen your focus.

Using a neuroscientifically-honed process, Focus@Will sends users theta waves through 8-14hz pulses underlying the music. Focus@Will claims both brainwaves act synchronously as the ambient music plays resulting in creativity and focus. With its title track named after Albert Einstein and his affinity for music, Focus@Will has lofty ambitions for you to focus on your own – well, lofty ambitions!




Need motivation to do more work? Would you say – you need to “grow” some motivation?

Well, Forest has got that (virtual) Zen Garden you need to really zero in on the task at hand. Users are responsible for tending to a virtual garden within the app.

The only way to expand your garden is to get through a set amount of time focused on your activity. Each session, there is a seed planted that will eventually grow to become a tree if seen to the end. If the user leaves the app or checks something else – the tree withers and dies.

Talk about a real guilt trip.



Look, we all use Trello and if you’re reading this chances are you’ve used this super helpful tool before. But on the off-chance you’ve yet to come across Trello – here’s a quick rundown.


Trello is a web-based project management application that allows for easy transfer and communication of tasks for your team. Whether it be for a group project or a big tech sprint – knowing exactly what needs to be done can really help a lot with agile and dynamic development.


Need to do something important?


Set it up in your general work list and your team can know exactly what you’re working on – better yet if they have nothing to do they can see what you’re working on and help you out! The sticky and attractive interface of Trello is a high point as its design is sleek and fun.

Moving a tasks from to-do to complete is undeniably satisfying.




Ever waste hours trying to coordinate schedules with a group? Who’s available and who’s not? All of this can be pretty time consuming.

Well luckily, TimeTree comes in clutch. With an easy interface that collects and displays multiple calendars to simplify the process – not only that but it sorts through schedules by updates.


Rescue Time


Ever wonder how much work you actually get done?


Rescue Time can help you figure it out!

If you feel like you’re slacking and not quite sure if you are – then this app has a neat feature that runs in the background of your computer. It silently collects data in the background based on your activity and gives you detailed reports of your activity.

Get an accurate picture of your day and start figuring out exactly where those issue areas are in your workplace lulls.


Remember the Milk


Self-titled the “smart to-do app for busy people”, Remember the Milk is a cute and colorful app from Sydney that understands the crazy nature of life.

From two disorganized folks, their website proclaims “Managing tasks is generally not a fun way to spend your time. We created Remember the Milk so that you no longer have to write your to-do lists on sticky notes, whiteboards, random scraps of paper, or on the back of your hand”.

A noble goal. But what sets Remember the Milk apart from the competition – is its heavy query usage in its task setting. You can get a lot done and subdivide the tasks to really maximize your workload. Even set predicted times for each so you can streamline your schedule.

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